Guests · June 2026
When to send what: a wedding communication timeline
For a destination wedding, communication is hospitality. Guests need information in the right order, early enough to book flights and leave, but not so early they forget.
A simple rhythm works: save-the-date as soon as the date is fixed, a formal invite with logistics once the venue is locked, a travel-and-stay pack a couple of months out, RSVP nudges, and a warm day-before message with the next morning's plan.
Get the sequence right and your inbox stays quiet — because nobody has to ask. Our guest travel checklist lays out exactly what to send and when.
Common questions
When to send wedding invitations?+
Send a save-the-date as soon as the date is fixed, the formal invitation once the venue is locked, and a travel-and-stay pack about two months out. For a destination wedding, save-the-dates go 8–10 months ahead and invitations 3–4 months ahead, with the RSVP deadline set 6–8 weeks before the wedding.
When should save-the-dates go out for a destination wedding?+
Eight to ten months before the wedding, so guests can book flights and take leave. Follow with the formal invitation at three to four months and a detailed logistics pack, with hotels, transfers and the itinerary, eight to ten weeks out.
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